Last updated April 3, 2025
This Privacy Police for Swiss Japan Research Association describes how and why we might access, collect, store, use, and/or share your personal information when you use our services, including when you visit our website at swissjapanresearch.org and when you engage with us in other related ways.
If you have questions or concerns regarding our handling of your private information please contact us at info@swissjapanresearch.com.
What Information Do We Collect?
Personal information you disclose to us. We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us and our services, when you participate in our activities, or otherwise when you contact us.
Personal information provided by you. The personal information that we collect depends on the context of your interactions with us and the services you choose to use. The personal information we collect may include names, e-mail addresses, addresses, and date of birth.
We do not process sensitive information.
How Do We Process Your Information?
We process your personal information to respond to your requests and – if you sign up for our newsletter – to send you marketing and promotional communications. You can opt out of our newsletter at any time by following the instructions at the bottom of each newsletter.
What Legal Bases Do We Rely On To Process Your Information?
We process your information based on your consent. You can withdraw your consent at any time by contacting us.
We may also process your information when we believe it is reasonably necessary to achieve our legitimate business interests, when we have legal obligations to do so, or if there are other vital interests that outweigh privacy interests.
When And With Whom Do We Share Your Personal Information?
We may need to share your information based on legal obligations.
Furthermore, we may share your information in connection with the services you choose. If we are going to share your data in order to provide a service, you will be informed about the sharing of your data when signing up for the service in question.
How Long Do We Keep Your Information?
We will only keep your personal information for as long as necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permittet by law.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible, then we will securely store your personal information and isolate it from any further processing until deletion is possible.
How Do We Keep Your Information Safe?
We have implemented appropriate and reasonable technical and organizational security measures to protect the security of any personal information we process.
What Are Your Privacy Rights?
Your rights include the right to request access and obtain a copy of your personal information, to request rectification or erasure, to restrict the processing of your personal information, data portability, and not to be subject to automated decision-making.
If you have given your consent to the processing of your information, you can also withdraw your consent at any time.
You can make your requests by contact us via the contact form on our website.
If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner in case of a complaint.